Job Description

Hager Pacific Properties
Assistant Property Manager 

Essential Functions:

• Assist Asset Manager in the overall management of a diverse portfolio including day-to-day operations and administration, maintenance of assets, accounting, reporting, expense estimates and reconciliations, leasing and legal matters, tenant relations, and correspondence
• Routinely conduct property walks to maintain strong tenant relations and ensure property and projects are maintained and progressing in accordance with expectations
• Manage Tenant billbacks
• Manage AR/AP for portfolio by tracking tenant rent payments, effective follow up and collection of delinquencies  
• Manage tenant and vendor insurance to verify compliance and facilitate updates as needed
• Maintain organized electronic records of reports, contacts, property photos, correspondence, insurance, contracts, AP/AR, legal documents, and other relevant property information 
• Work with external vendors on timely completion of maintenance requests, repairs and improvement projects
• Process vendor invoices timely and accurately
• Conduct move-in and move-out procedures
• Draft contracts and legal notices for review and execution
• Serve legal notices
• Provide direct support to Asset Manager and Senior Management as needed
• Assist on special projects
• Participate in development of best practices and contribute to continual procedural improvements

Skills and Attributes:

• Self-motivated, highly organized, and resourceful individual with a desire for growth
• Team Oriented personality
• Ability to learn quickly, thrive in a fast-paced environment, flexible, capable of multitasking successfully and adapting to changing priorities
• Competent independent worker able to complete multiple tasks with minimal supervision
• Exceptional organizational and administrative skills with excellent follow up practices
• Ability to understand contractual language including leases, legal documents, and other agreements
• Strong attention to detail
• Superb written, oral, and interpersonal communication skills

 Qualifications:

• 1+ years in Property Management related roles demonstrating increase in responsibilities
• Advanced computer skills, with an emphasis on Word, Excel, and Outlook
• Familiarity generating CAM estimates and reconciliations, leasing and legal documents a plus
• Experience working and managing tenant expectations, vendor coordination and oversight
• Ability to travel as needed to complete property inspections or related property walks

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